Borough of Poole Council by Numbers
Over 65s: 30,200 (over 20% compared to 16.4% nationally)
Property Portfolio Value: £546m+ (excluding housing)
Comprising: 744 land and building assets (excluding housing)
By 2012/13 the proportion of Central Government funding dropped to 27%, increasing reliance on property to support service delivery.
The Story So Far
2007 - The Education Department is using TF to manage its assets. The Property Services Department has had 2 failed attempts to implement an integrated database & any information needed for both operational and strategic use was taking far too long to deliver.
2009 - Asset register loaded with extensive support from TF and collaboration with other TF clients including LB of Tower Hamlets, Dorset CC and Southampton CC.
2010 – The Council synchronise CAD data into tf facility following the process of converting all drawings from conventional 2D plans to intelligent 3D plans, saving significant amounts of time and money.
2010 - Borough of Poole implements the Hazards module alongside tf web to deliver an Asbestos Register complete with surveys, samples and actions. Because the system has a high profile within the Borough, other service units look to use it in the future.
2011 - The Council implement the Estates Module in conjunction with The Technology Forge. Estates data going back as far as the 1700s is migrated into tf facility. The data included over 2,000 freehold, 330 lease in, 1,860 lease out and 6,288 disposal records. This provides the Council with an immediate view of overall rental commitments and income yield for the very first time.
2012 - The Council move from a hosted system to having the TF system installed in-house.
2014 - Condition Surveying is incorporated into the system after receiving support from Southampton City Council and Doncaster MBC.
2015 - There is a roll out of the Condition and Asbestos handheld surveying apps available for Android, Apple and Windows devices.
- The ability to assess the necessary capital investment priorities that will be faced in the future.
- An annual strategic report giving projected short, medium and long term maintenance expenditure.
- The ability to confidently take a medium to long-term view in property related decision making processes.
- The capacity to control overall expenditure on responsive repairs by correctly targeting planned maintenance works when and where it is needed.
- Achieved improved value for money on property asset maintenance contracts. Similar types of work can be grouped together or conducted over a larger range of properties.
- Achieved savings on non-productive administration.